Privacy Policy

The following sets forth the Privacy Policy for the Kyokushineastwest website

The Kyokushineastwest is bound by the Commonwealth Privacy Act 1998 ("Privacy Act"), which sets out a number of principles concerning the privacy of individuals.  This Privacy Policy has been developed in accordance with the Privacy Act .The Kyokushineastwest is committed to teaching and developing students and practitioners of Kyokushin Karate.  The Site is used by Kyokushineastwest to give visitors and customers (Users) access to various products and services (the Services) in pursuant for these purposes.

Access to the Site and the provision of the Services is conditional on Users accepting the terms of this Privacy Policy.  The Privacy Policy applies to the collection, storage, use and disclosure by Kyokushineastwest of the personal information of the individuals using the Site.  By using the Site or it's services, you agree to the terms of these policies. If you do not agree, you must exit this website.

Although we will comply with this Privacy Policy in respect of information provided to us by persons under the age of 18 years, those persons must obtain the consent of a parent or guardian prior to using the Site and the parent or guardian will be responsible for appropriately supervising the person's use of the Site.

What personal information we collect from you

  • We request information from Users prior to their making a purchase or event entry.  This information may include, but not limited to, contact information (for example: name, phone number, physical and email address), identifying information (for example: password, date of birth, gender, height and weight), current martial art experience (for example: dojo, instructor and grade) and health status (for example: fitness, free from any communicable diseases).  If there is an enquiry or difficulty is experienced when processing an order or booking, this contact information is used to contact the User. This information will be saved for future orders and/or event entry.
  • In order to facilitate purchases we also request financial information (eg, PayPal). No credit card details are retained under any circumstances.
  • We will not generally collect any sensitive information from you, revealing your: race, ethnic origin, political opinions, religious or philosophical beliefs, trade union memberships or details of health or disability which we consider are unnecessary to our function.

Other information collected

  • For each visitor to the Site, we expressively collect the following non personally identifying information, including but not limited to: browser type, version and language; operating system; pages viewed while browsing the site; page access times and referring web sites.  This collected information is used solely internally for the purposes of gauging visitor traffic, trends and delivering personalized content to you while you are at this Site.
  • From time to time, we may use User information for new, unanticipated uses not previously disclosed in our privacy notice.  If our information practices changes at some time in the future we will use for these new purposes only, data collected from the time of the policy change forward will adhere to our updated practices.

Use of User’s personal information

  • All personal information that Kyokushineastwest or its related bodies corporate collect is reasonably necessary for the purposes relating to providing our services to Users. The purposes include:

            (a) process a booking and/or order (for example but not limited to sending order confirmation and booking confirmation details)

            (b) enable Kyokushineastwest to communicate effectively, e.g. respond to any questions, concerns, or problems raised by the User

            (c) enable Kyokushineastwest to appropriately categorize the User for the purposes of their entry to various Kyokushineastwest hosted competitions/tournaments.

  • If someone other than the individual provides us with personal information about an individual, that we did not ask for and we determine that we could have collected this information from the individual had we asked for it, we will notify the individual as soon as practicable. This notice will be given unless to do so would be in breach of an obligation of confidence. If we could not have collected this information, we will lawfully de identify or destroy that personal information.

What we will not do with a user’s personal information

  • Kyokushineastwest will keep a user’s personal information confidential and not sell or knowingly divulge user information to advertisers or any other third parties other than our partner suppliers or intermediaries, in order to supply, or assist in the supply of a service.  Kyokushineastwest will take reasonable steps to ensure that these organisations are bound by privacy obligations in relation to the protection of User's personal information. Other than to partners, we will not share a user’s personal information, unless:

            (a) we are required to share your information with a third party in order to comply with the law or to comply with a court order or subpoena;

            (b) to enforce our Site rules;

            (c) if it is necessary to provide it to our third party service providers, if any, such as data storage providers, who will be subject to strict contractual privacy obligations; or

            (d) to protect the safety and security of our users and our Site.

User's consent to our use of personal information

  • We ask for users’ consent to the use of any personal information we collect from them in accordance with this Privacy Policy at the time of providing that information. If a user does not wish to provide us with their consent, they cannot agree to the Site Terms and Conditions and must not use the Site.
  • Our use of the personal information we collect is necessary in order for us to maintain the Site and facilitate users’ use of the Site. We do not collect any unnecessary personal data from users (for instance, their race or religious beliefs).

How long we hold a user’s personal information

  • We will retain your information for as long as a Site/ Kyokushineastwest account is active or as necessary to comply with our legal obligations, resolve issues, address queries and enforce our agreements. If you no longer wish to use our Site or Services, you may request that your account be deactivated by contacting info@.

Keeping a user’s personal information accurate

  • The personal information we hold about a user (such as name and email address) is kept so that we may correctly identify that user. Users can update their personal information anytime from within the ‘My Account’ area of the Site.
  • We take all reasonable steps to ensure that personal information held by us is accurate, up-to-date, complete, relevant and not misleading. If you believe that any of your personal information is not accurate, up-to-date, complete, relevant and not misleading, please contact us (see below) and we will take all reasonable steps to correct it within a reasonable time.

Keeping a user’s personal information secure

  • Kyokushineastwest is committed to information security. We will use all reasonable endeavours to keep users’ personal information in a secure environment. For instance, each users’ personal information is encrypted whilst being sent to our server at the time of setting up an account. However, security cannot be guaranteed due to the nature of the Internet.
  • Kyokushineastwest security measures are designed to assist in ensuring that users’ personal information is not accessed by unauthorised personnel, lost or misused. If you reasonably believe that there has been an unauthorised use or disclosure of your personal information please let us know by contacting our Privacy and Data Protection Officer (contact details below).
  • The security of your sensitive financial details is important to us.  Credit card details are never stored by Kyokushineastwest.  Credit card data is encrypted when being transferred through the payment gateway. Not only are all transactions secured using industry strength SSL encryption but, as additional protection, we also enforce the entry of the 3 or 4 digit credit card security numbers (CVN).

Anonymous information

  • Kyokushineastwest collects anonymous information about users and the activities of users on the Site. Anonymous information is information that is not linked to the name of a user. This information is used to assist us in enhancing the functionality of the Site and the information remains anonymous at all times.

Collection of Website Activity Information (Cookies)

  • Kyokushineastwest collects information about individual users and the activities of Users on the Site. This information is used to assist us in enhancing the functionality of the Site and Services.
  • Collection of website activity information is conducted via the use of ‘cookies’. In simple terms a cookie is a little piece of information handed to a web browser from a web server that contains information that can be retrieved from the server later. When a User visits the Site the server may attach a cookie to their computer’s memory. Kyokushineastwest uses cookies to the extent of recognising the User when they visit the Site and pairing that user with an account profile. Personal information can only be used to identify a user’s website activity when that user is logged in to their Kyokushineastwest customer account. Where a user is not logged in, website activity cannot be used to identify users.
  • Unless you are a User of Kyokushineastwest who is logged in to a Site account at the time, this information is not linked to any personal information that the user may provide and cannot be used to identify users. A User may configure their computer so that it disables cookies or does not accept them.

Transfer of your data outside of India

  • Users’ personal information is uploaded to and kept on servers that we maintain or that are maintained by third parties that comply with strict contractual privacy obligations. It is not otherwise transferred internationally except where a copy is sent to the user at their request. Users consent for their personal information to be transferred and stored in this manner is obtained at the time of registration.

Third Party and Linked Sites

  • This web site contains links to other sites. Please be aware that Kyokushineastwest is not responsible for the privacy practices of such other sites. We encourage our users to be aware that when they leave our site to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this web site.

Revision of this Privacy Policy

  • Kyokushineastwest reserves the right to change, modify, or revise this Privacy Policy in order to comply with any applicable laws or for any other reason at any time. Therefore our users are required to check the Privacy Policy periodically to read about any changes, modifications, or revisions. Users may wish to check it each time they submit personal information. You will be deemed to have consented to such variation by your continued use of the Site following any changes being made.

How can users access, change or delete their personally identifiable information?

  • Users have a right to get a copy from us of the personal information we hold about them. If you wish to receive a copy of this information please address your request to the Privacy and Data Protection Officer (contact details below). We will deal with your request promptly and in any case at least within 30 days of the date of receiving it. We will give access to the information in the manner you request, where reasonable and practicable. This will be subject to any exemptions allowed under the Privacy Act. We will correct or delete inaccurate or incomplete personal information we hold about you at your request.

Contacting Kyokushineastwest about this privacy policy

Please address all requests and questions about this privacy policy to info@